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Virtual Assistant (Contractor)

Authentic Healing LLC – Remote
Part-Time | 5–10 hours per week | Independent Contractor (1099)

About the Practice

Authentic Healing LLC is a trauma-informed, integrative mental health and wellness practice based in Colorado. I provide psychotherapy, clinical supervision, EMDR consultation, professional trainings, yoga-informed workshops, and creative healing experiences for clinicians and helping professionals.

My mission is to expand access to culturally responsive, embodied, and innovative healing practices that strengthen individuals, clinicians, and communities in rural areas.

I are growing our training and educational offerings and are seeking a highly organized, detail-oriented, and proactive Virtual Assistant to support logistics, marketing, operations, and design.

Role Overview and Responsibilities

Training & Event Logistics

Manage registration tracking and attendee lists
Send confirmation and reminder emails
Track early bird deadlines and promo codes
Assist with venue coordination and supply checklists
Organize spreadsheets and training workflows

Marketing & Communications

Draft and schedule email campaigns (Buffer, Wix, or similar platforms)
Schedule and manage social media posts (Instagram, Facebook, LinkedIn)
Repurpose training and program content into promotional materials
Maintain and update event landing pages
Track basic marketing metrics and engagement

Canva Graphics & Visual Design

Create branded promotional graphics for:
- Workshops and CE events
- Retreats
- Supervision groups
- Photography offerings
Design reusable branded templates
Resize graphics for multiple platforms
Maintain visual brand consistency (fonts, colors, tone)

Operations Support

Assist with project and process management
Manage multiple deadlines and competing priorities
Support backend organization as offerings expand
Help translate open-ended ideas into clear plans and workflows
Suggest systems and efficiency improvements when appropriate

Ideal Qualifications

Have better-than-average attention to detail and excellent grammar
Possess strong organizational and analytical skills
Have experience with project and process management
Are comfortable managing deadlines and several priorities at once
Have a self-starter attitude and are comfortable with open-ended problems, creating a suggested plan from ambiguity
Have experience working in operations and administrative roles
Are organized, resourceful, and proactive in communication
Have strong written and verbal communication skills, with the ability to tailor communication to a variety of styles and client priorities
Are bilingual in English and Spanish (preferred)
Are proficient in Canva and Wix
Are familiar with Microsoft Office, Google Workspace (G-Suite), Zoom, and LinkedIn
Agree with and feel aligned with the mission and values of Authentic Healing LLC

Preferred:

Experience in mental health, wellness, education, or professional training settings
Familiarity with trauma-informed and culturally responsive language

Work Structure

5–10 hours per week to start
Flexible schedule
Independent contractor position (1099)
Paid hourly or per project (to be discussed)
Must use own equipment

Compensation

$25–$45 per hour, depending on experience
Opportunity for increased hours as trainings and programs expand

Please submit:

Resume
Brief description of your experience
2–3 Canva design samples or portfolio links
Your hourly rate
A short paragraph describing why this role aligns with you and your interest in mission-driven work

Send applications to: Dar.brace@gmail.com

Call

123-456-7890

info@mysite.com